The President opened the meeting welcoming all those who were present. Among Committee members apologies had been received from Clare Bull who was overseas.
- Minutes. The minutes of the last AGM had been down loaded to the website and copies were available in hard copy form at the meeting. There were no comments on the minutes.
- Chairman’s report. The Chairman noted that membership had now reached 200 which was a significant achievement and led to a feeling of real confidence in the future of the Society. He referred to the series of winter talks of which the last one would follow this AGM. All talks had been well received and had covered a range of topics. An additional talk had been planned for 4 May, 2019, on charter fairs bearing in mind that 2019 was the 750th anniversary of the founding of the fair and award of the charter to Beaconsfield. The Chairman went on to pay particular thanks to those who were working so hard on the digitisation of archive material mentioning specifically Clare Bull, Debbie Marsden and Mike and Margaret Grace and the many volunteers who assisted week by week. He continued by thanking Jane Wall and her committee for the excellent series of outings which had been arranged and which were so popular. He concluded by thanking the tea ladies and the Committee for their contribution during the year.
- Treasurer’s report. The Treasurer’s report and accounts for the year to 31 December 2018 had been down loaded to the website although hard copies were available for the meeting. The Treasurer commented on the result of the year which was a surplus of £1,142 compared with £656 in the previous year. Outings had contributed £730 and the Treasurer thanked Jane Wall for the organisation of the outings and for the way she and David Kneller kept the outing records. Subscription income had increased due to the increase in subscription rates introduced last year. Expenditure was down by £400 compared with last year, the main factor being lower administration costs due to last year’s charge for the use of the web. Overall the year ended with a balance of £14,340 which was a most satisfactory position and no increase in the subscription rate was proposed for 2019/20. He concluded by thanking Graham Corney for examining the accounts, having taken over from Allan Rowlands who had performed this function for many years. The meeting thanked the Treasurer for his comprehensive report and a motion to approve the report and accounts was proposed by Jane Wall, seconded by Shirley Churn and carried unanimously.
- Election of Officers and Committee Members. The President reminded the meeting that nomination forms had been circulated with the notice of the meeting and no nominations had been submitted. The Officers and Committee Members were prepared to continue to serve and Adrianne Britton proposed that they be re-elected. This was seconded by Sandy Sanders and the resolution was passed unanimously.
- Presidents concluding remarks. Drawing the meeting to a close, the President repeated the earlier thanks of the Chairman to those who had contributed so much to a most successful year, mentioning again those involved in the digitization project who worked on this project every week, Jane Wall for her organisation of outings and David Kneller who helped Jane and who made the physical arrangements for the monthly Winter meetings, Irene Stanbury the membership secretary, the hard working tea ladies and of course the Chairman himself. All had made a significant contribution to a really successful year and he thanked them all. The President then concluded the meeting.